Stock Rotation of Raw Materials, Packing Materials and Finished Goods on the “First-in, First-out” basis

Objective

• To lay down a procedure to ensure proper stock rotation of Raw materials, Packing Materials, and Finished Goods so that the stock rotation of the materials may be on the “First-in, First-out” basis.

Scope

• This Standard Operating Procedure is applicable in Store for Stock Rotation of Raw Materials, Packing Materials, and Finished Goods on the “First-in, First-out” basis at the formulation plant.

Responsibility

• Store personnel shall be responsible to follow the procedure mentioned in this SOP.
• Store in charge shall be responsible for the implementation of the procedure mentioned in this SOP.

Accountability

• Store Incharge & QA Head shall be accountable for the implementation of this SOP.

Abbreviations and Definitions

• SOP:            Standard Operating Procedure; a document where step-by-step instructions are cited to serve as support for methods or manners of fulfilling a function or functions reliably and consistently.
• QA:            Quality Assurance
• FIFO:            First In First Out
• 

Procedure

• The persons holding charges of the stores of Raw Materials, Packing Materials and Finished Goods shall maintain their stores adopting a system to avoid the materials brought earlier may not remain in the store without disposal for a long time by dispatching the later ones.
• The persons holding charges of stores shall adopt the procedure of the proper stock rotation of the materials stored by them on the basis of “First-in, First-out” (FIFO).
• The materials shall be stored in such a way to enable quick identification and stock movement.
• The stocks should be racked and stored in a manner that earlier stocks are more easily accessible than the later ones.
• The stock received should be with proper documents detailing the name of material, the batch number, quantity received and date of expiry, if any.
• The stock control system must be such that only passed lots (released) are issued.
• The materials should be stored on shelves at convenient heights and with proper labels which clearly identify the materials and with status labels of “Released” on each packing.
• List of materials giving details such as their names, batch numbers, date of manufacture and date of Expiry, if any, and quantities in stock, should be prepared.
• The stock rotation shall be such that the materials are disposed of on the “First-in, First-out” basis, i.e. in sequence of their receipt to avoid disposal of any material received later than the one received earlier.

Forms and Records (Annexures)

• Not Applicable

Distribution

• Master copy         –   Quality Assurance
• Controlled copies        –  Quality Assurance, Store

History