Stock Rotation of Raw Materials, Packing Materials and Finished Goods on the “First-in, First-out” basis

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Stock Rotation of Raw Materials, Packing Materials and Finished Goods on the “First-in, First-out” basis

Objective

  • To lay down a procedure to ensure proper stock rotation of Raw materials, Packing Materials and Finished Goods so that the stock rotation of the materials may be on the “First-in,First-out” basis.

Scope

  • This Standard Operating Procedure is applicable in Store for Stock Rotation of Raw Materials, Packing Materials and Finished Goods on the “First-in, First-out” basis at formulation plant

Responsibility

  • Store personnel shall be responsible to follow the procedure mentioned in this SOP.
  • Store in charge shall be responsible for the implementation of the procedure mentioned in this SOP.

Accountability

  • Store Incharge & QA Head shall be accountable for the implementation of this SOP.

Abbreviations and Definitions

  • SOP:            Standard Operating Procedure; a document where step-by-step instructions are cited to serve as support for methods or manners of fulfilling a function or functions reliably and consistently.
  • QA:            Quality Assurance
  • FIFO:            First In First Out

First-in,First-out

Procedure

  • The persons holding charges of the stores of Raw Materials, Packing Materials and Finished Goods shall maintain their stores adopting a system to avoid the materials brought earlier may not remain in the store without disposal for a long time by dispatching the later ones.
  • The persons holding charges of stores shall adopt the procedure of the proper stock rotation of the materials stored by them on the basis of “First-in, First-out” (FIFO).
  • The materials shall be stored in such a way to enable quick identification and stock movement.
  • The stocks should be racked and stored in a manner that earlier stocks are more easily accessible than the later ones.
  • The stock received should be with proper documents detailing the name of the material, the batch number, quantity received, and date of expiry, if any.
  • The stock control system must be such that only passed lots (released) are issued.
  • The materials should be stored on shelves at convenient heights and with proper labels which clearly identify the materials and with status labels of “Released” on each packing.
  • List of materials giving details such as their names, batch numbers, date of manufacture and date of Expiry, if any, and quantities in stock, should be prepared.
  • The stock rotation shall be such that the materials are disposed of on the “First-in, First-out” basis, i.e. in sequence of their receipt to avoid disposal of any material received later than the one received earlier.

Forms and Records (Annexures)

  • Not Applicable

Distribution

  • Master copy         –   Quality Assurance
  • Controlled copies        –  Quality Assurance, Store

History

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