Procedure For Dispensing of Packing Materials

Reshma Verma

              STANDARD OPERATING PROCEDURE

Title : Procedure For Dispensing of Packing Materials

  •     OBJECTIVE
  • This SOP describes the procedure for dispensing of packing material.
  • SCOPE
    • This procedure is applicable to Warehouse department for dispensing of packing material.
  • RESPONSIBILITY
    • Officer / Executive-WH – responsible for Implementation of SOP.
  • ACCOUNTABILITY
    • Manager-Warehouse
  • PROCEDURE
    • After receiving batch requisition from production, the Officer WH identifies the AR. Nos. for different Packaging Materials as per FIFO System.
    • Issue the packing material according to the required quantity as specified in the requisition form received from production, which is duly authorized.
    • Check code, sub-code, strength of the product, sale pack, physician sample, similar looking components etc. on printed packing material before issuing to the production dept.
    • Returned packing material of previous batch will be issued first for the next batch of the same product, except for DFC, plain foil, PVC/PVDC which will be issued for the next batch of same or other product which requires similar packing material.
    • To prevent labeling & packaging error, known & recorded number of properly coded labeling material should be issued with proper security against a signed packing material requisition sheet that indicates the quantity & type of labeling material required for the packaging operation.
    • Dispense Primary Packaging Material initially by removing outer corrugated box if any.
    • Stores officer signs as Issuing Officer and production officer as receiving Officer in the Batch Requisition Sheet.
    • Shift the packaging material to production area, which is received by Production officer.
    • Make entry in Stock Ledger for issuance of Packaging Material log.
    • After dispensing of packaging material all containers should be sealed properly.
  • ABBREVIATIONS
    • WH –  Warehouse
    • SOP –  Standard Operating Procedure
    • FIFO –  First In First Out

 

  •     FORMAT
Sr. No. Title  Format No.
1 Packing material dispensing label
2 Packing material dispensing log
  •     DISTRIBUTION LIST
Sr. No. Copy No. Department
1 Quality Assurance
2 Quality Control
3 Warehouse
4 Display Copy-Warehouse
5 VP-Plant & Operations

 

  • Attachments-I

PACKING MATERIAL DISPENSING LABEL

PACKING MATERIAL DISPENSING LABEL
Material             : _________________________________

A.R. No.           : _________________________________

Product            : _________________________________

Batch No.         : _________________________________

Gross weight     : _________________________________

Tare weight       : _________________________________

Net weight         : _________________________________

 

Issued by          : ____________       Verified by _________

Date                 : ____________               Date: _____________

 

  • Attachments-II

PACKAGING MATERIAL DISPENSING LOG

 

Date

 

 Product Batch No. PM Name A.R. No. Qty.

Issued

 Officer/ Executive

Ware House

 Verified By
Officer /Executive Production Officer/Executive

QA

 

 

 

 

SOPs