Procedure For Dispensing of Packing Materials

              STANDARD OPERATING PROCEDURE

Title : Procedure For Dispensing of Packing Materials

•     OBJECTIVE

• This SOP describes the procedure for dispensing of packing material.

• SCOPE
  • This procedure is applicable to Warehouse department for dispensing of packing material.
• RESPONSIBILITY
  • Officer / Executive-WH – responsible for Implementation of SOP.
• ACCOUNTABILITY
  • Manager-Warehouse
• PROCEDURE
  • After receiving batch requisition from production, the Officer WH identifies the AR. Nos. for different Packaging Materials as per FIFO System.
  • Issue the packing material according to the required quantity as specified in the requisition form received from production, which is duly authorized.
  • Check code, sub-code, strength of the product, sale pack, physician sample, similar looking components etc. on printed packing material before issuing to the production dept.
  • Returned packing material of previous batch will be issued first for the next batch of the same product, except for DFC, plain foil, PVC/PVDC which will be issued for the next batch of same or other product which requires similar packing material.
  • To prevent labeling & packaging error, known & recorded number of properly coded labeling material should be issued with proper security against a signed packing material requisition sheet that indicates the quantity & type of labeling material required for the packaging operation.
  • Dispense Primary Packaging Material initially by removing outer corrugated box if any.
  • Stores officer signs as Issuing Officer and production officer as receiving Officer in the Batch Requisition Sheet.
  • Shift the packaging material to production area, which is received by Production officer.
  • Make entry in Stock Ledger for issuance of Packaging Material log.
  • After dispensing of packaging material all containers should be sealed properly.
• ABBREVIATIONS
  • WH –  Warehouse
  • SOP –  Standard Operating Procedure
  • FIFO –  First In First Out

 

•     FORMAT

Sr. No.	Title	Format No.
1	Packing material dispensing label
2	Packing material dispensing log

•     DISTRIBUTION LIST

Sr. No.	Copy No.	Department
1		Quality Assurance
2		Quality Control
3		Warehouse
4		Display Copy-Warehouse
5		VP-Plant & Operations

 

• Attachments-I

PACKING MATERIAL DISPENSING LABEL

PACKING MATERIAL DISPENSING LABEL

Material             : _________________________________ A.R. No.           : _________________________________ Product            : _________________________________ Batch No.         : _________________________________ Gross weight     : _________________________________ Tare weight       : _________________________________ Net weight         : _________________________________   Issued by          : ____________       Verified by _________ Date                 : ____________               Date: _____________

 

• Attachments-II

PACKAGING MATERIAL DISPENSING LOG

Date	Product	Batch No.	PM Name	A.R. No.	Qty. Issued	Officer/ Executive Ware House	Verified By
							Officer /Executive Production	Officer/Executive QA